Legalization of Certifications of origin and invoices

Legalization of Certificates of origin of goods

CERTIFICATES OF ORIGIN OF GOODS BY THE EUROPEAN UNION

1. General questions

Certificate of origin of goods - a simple form is used for the export of goods from the Republic of Bulgaria to Yugoslavia, Macedonia, Albania, Ukraine, Belarus, Kazakhstan, Uzbekistan, etc., China, Korea, Vietnam, Lebanon, Libya, Syria and other countries of Asia, Africa and Latin America.

The term “Certificate of Origin” means a specific form identifying the goods, which is used by the duly authorized organization (BCCI) to expressly certify that, the goods for which the certificate is related, originate in a particular country/group of countries.
The Certificate of Origin of goods certified by the Bulgarian Chamber of Commerce and Industry (BCCI) includes: 1 original, 3 copies of the certificate of origin and the request form for its issuance. The forms comply with the international standards of format and specification of the document, such as size, paper weight, raster background, colour design. It has to be filled-in legibly in English, French, German or Russian, depending on the requirements of the client. For each separate shipment only one certificate of origin is issued. If a product is exported for example by 3 trucks, the goods in each truck should be accompanied by a separate Certificate of Origin.

The Bulgarian Chamber of Commerce and Industry validates Certificates of Origin of Goods issued by all kinds of Bulgarian tradesmen.

The documents are received and processed by the BCCI experts working in Sofia and by the BCCI experts stationed in the Regional Chambers of Commerce and Industry: Blagoevgrad, Burgas, Varna, Veliko Tarnovo, Vidin, Vratsa, Gabrovo, Gotse Delchev, Dobrich, Kazanlak, Kardzhali, Montana, Pazardzhik, Pernik, Pleven, Plovdiv, Razgrad, Ruse, Sliven, Smolyan, Stara Zagora, Targovishte, Haskovo, Shumen and Yambol.

2. REQUIREMENTS FOR THE ISSUANCE OF CERTIFICATES OF ORIGIN

FOR COMPANIES WHICH ARE REGISTERED WITH BCCI

The Chamber’s employee verifies routinely using the computer-based system of the Trade Register the accuracy of the information provided and the authenticity of the specimen of the signature laid. If there is a change in any of the circumstances, the information on the file is updated and the certificate is validated.

 FOR COMPANIES WHICH ARE NOT REGISTERED WITH BCCI

Certificates are validated upon presentation of the following documents:  

Document for actual status of the company issued by the Registry Agency;

If the representative according to registration is submitting the documents for validation, he/she shall lay his/her signature before an employee of the Trade Register Directorate of the BCCI on a specimen declaration form printed by the Chamber. The signature specimen is kept in a special file of the trader and is not further required at later validations of certificates of origin of goods;

If the certificates of origin are submitted for validation by another person and they have been signed by the representative according to registration, an original of the signature specimen of the representative according to registration attested by a notary public, or a certified copy of it, has to be submitted ;

If the certificates of origin submitted for validation have been signed by a person, who is not representative according to registration, an original power of attorney attested by a notary public and signed by the representative according to registration must be presented, or a certified copy of this power of attorney. If the power of attorney has a fixed duration, after its expiration a new power of attorney has to be presented;

If an authorized representative is submitting the documents in person to the BCCI, he/she shall lay his/her signature before an employee of the Trade Register Directorate of the BCCI, on a specimen declaration form of the Chamber.

If the authorized representative is not submitting the documents in person to the BCCI, an original signature specimen, attested by a notary public has to be presented.

NOTE: 
The registration with the BCCI Trade Register facilitates makes easier the procedure because the relevant information about the company is already uploaded into the computer system and the check -up may be conducted ex officio. Thus, the above listed documents are not required for each validation of a certificate.

DOCUMENTS PROVING THE ORIGIN OF GOODS 

Depending on the kind of the goods, the document may be:

Declaration by the manufacturer describing the end product and the origin of the input raw and other materials, so thus, depending on the goods, to record the sufficient level of processing/treatment in specially equipped for this purpose premises/plant departments, the value of the input raw materials from third countries etc., in compliance with the standard international regulations on identifying the origin of the goods;

Factory invoices;

Copy of a customs declaration for the importation of the goods, certificate "EUR.1" or another certificate of origin, issued by a competent foreign institution (for proving the foreign origin), or Declared origin on the Invoice;

Quality certificate, or Phytosanitary certificate (for exports of goods of vegetable origin), or a Veterinarian certificate (for exports of goods of animal origin), or Analysis or Laboratory certificate (for exports of medicines, cosmetics, chemical preparations, etc.), made by the relevant authorized laboratories.

REQUIREMENTS FORENTRIES TO BE MADE IN THE CERTIFICATE OF ORIGIN – FORM “A”

The certificate of origin of goods Form “ A ” has to be produced for the traders to benefit of preferential treatment at the importation of Bulgarian goods, i.e. this is a preferential certificate.

Bulgarian exporters can benefit of preferential treatment when importing goods in other countries if the goods meet certain requirements. The basis is the concept of the origin of goods, i.e. the exporting country has to prove that the goods were produced entirely in the country, or, that they have undergone a sufficient degree of processing, according to the accepted preferential schemes. This fact is proved and certified by certificates Form "A". Certificates of origin Form "A" are validated by BCCI in 1 original and 3 copies, at the request of the exporting company. They have to be filled in legibly in English or French. The forms of the certificates are made according to the requirements of the General System of Preferences.

A separate certificate of origin has to be issued for each individual shipment. For example, if certain goods are exported by three trucks, the goods in each truck have to be accompanied by a separate certificate of origin.

The Bulgarian Chamber of Commerce and Industry validates certificates of Origin – Form “A” issued by all kinds of Bulgarian tradesmen.

The documents are received and processed by the BCCI experts working in Sofia and by the BCCI experts stationed in the Regional Chambers of Commerce and Industry

DOCUMENT, PROVING THE ORIGIN OF GOODS

Depending on the kind of the goods, the document may be:

  • Letter or invoice by the manufacturer, specifying the origin of the exported goods, in compliance with the rules for preferential treatment or,
  • Copy of a customs declaration for the importation of the goods, certificate "EUR.1" or another certificate of origin, issued and validated by a competent foreign institution (for foreign origin), or,
  • Quality certificate, or,
  • Phytosanitary certificate (for exports of goods of vegetable origin), or,
  • Veterinarian certificate (for exports of animal goods), or,
  • Analysis or laboratory certificate (for exports of medicines, cosmetics, medicines, chemical preparations, etc.), or,
  • Another document specifying the origin of goods.